GR2022 Booking Form

AGENCY TERMS AND CONDITIONS

Please read our terms and conditions carefully. These terms and conditions apply to the yacht charters which we sell to you as an agent/broker for the principal(s) or other supplier(s) of your booking.

For this booking(s), you, “The Charterer” will be entering into a contract with the principal(s) or other supplier(s) of the yacht charter(s) (the yacht owner/operator) you have booked through us. Accordingly, in addition to these terms and conditions, the terms and conditions of the principal(s) or other supplier(s) will apply to your booking. You agree to be bound by these terms and conditions, as well as the terms and conditions of the principal(s) or other supplier(s), including their cancellation and amendment policies. A copy of the terms and conditions of the supplier(s) is provided to you at the time of booking.

Island Sailing Limited registered in England Number 7640783, trading as Island Sailing (here after called ‘Island Sailing’, ‘we’ or 'us') act at all times as agent for and on behalf of the yacht owner/operator of the yachts we offer. Island Sailing does not itself own or provide any of the services which make up your booking.

CONTRACT

These are the terms on which we will make a booking for your yacht charter. When making your booking we will arrange for you “The Charterer”, to enter into a contract directly with the principal(s) or other supplier(s) (the yacht owner/operator) named on your booking statement. As agent/broker we accept no responsibility for the acts or omissions of the principal(s) or supplier(s) or for the services provided by them. The principal’s(s’) or supplier’s(s’) Terms and Conditions will apply to your booking, therefore, before confirming your booking we advise you to read the terms and conditions carefully to ensure that you agree with everything contained within them as they do contain important information about your booking.

Our responsibilities are limited to making the booking in accordance with your instructions. Island Sailing shall have no responsibility or liability to the Charterer other than for the performance of these services. We accept no responsibility for any information about the arrangements that we pass on to you in good faith. However, in the event that we are found liable to you on any basis whatsoever, our maximum liability to you is limited to the total yacht charter price received by us as per your booking statement. We do not exclude or limit any liability for death or personal injury that arises as a result of our negligence, as agent or that of any of our employees whilst acting in the course of their employment.

Our Terms & Conditions are governed by English Law and the jurisdiction of the English Courts. You may however, choose the law and jurisdiction of Scotland or Northern Ireland if you wish to do so. All charter arrangements which we provide or which are sold through us are not an offer by us to sell any charter arrangements, but an invitation to you to make an offer to the principal(s) or other supplier(s) of the arrangements. We are free to accept that offer on behalf of those suppliers or to reject it.

BOOKING DETAILS

To make a booking you must complete the booking form. Please provide accurate and full information for all members of the party. The person who completes the booking form is ‘the Charterer' and should be over 18. By completing the booking form you, the Charterer, guarantee that you have the authority to do so and that you shall comply and ensure that your party comply with these terms and conditions, the terms and conditions of the principal(s) or supplier(s) and the laws and regulations of waters the vessel is within during your charter. You also warrant that you and all members of your party are able and competent to undertake the chosen charter. All members of the party under the age of 18 must be accompanied by a parent/guardian. Adults will at all times be responsible for minors in their charge.

It is your responsibility to check the details of the booking you wish to make carefully as soon as it is sent to you and make sure that all the details are correct. If this is not the case, it is important that you inform us within 24 hours of it being sent to you. Failure to do so may result in service charges being applied for booking amendments.

Completion and submission by you of the booking form will be treated by us as confirmation that you have read, understood and accepted these terms and conditions and the terms and conditions of the principal(s) or supplier(s).  You are responsible for the full cost of the charter including any amendment or cancellation charges. Once we have received your completed booking form and we are satisfied with the information you have supplied together with your cleared payment due we will proceed to confirm the booking with the principal(s) or supplier(s) and will send your charter confirmation.

The booking information that you provide to us will be passed on only to the relevant suppliers of your yacht charter arrangements or other persons necessary for the provision of your yacht charter arrangements. The information may therefore be provided to public authorities such as customs or immigration if required by them, or as required by law. This applies to any sensitive information that you give to us such as details of any disabilities, or dietary and religious requirements. If you charter outside the European Economic Area, controls on data protection may not be as strong as the legal requirements in this country. If we cannot pass this information to the relevant suppliers, whether in the EEA or not, we will be unable to provide your booking. In making this booking, you consent to this information being passed on to the relevant persons. Full details of our data protection policy are available on our website.

PAYMENT AND PRICE

When booking you will be required to pay a deposit or make full payment for your charter and our Consulting / Booking Administration Fee will become due. Payments must be made by bank transfer, debit card or credit card. Payments made by Direct Debit are protected by the Direct Debit Guarantee. A 2.75% handling charge will apply to business debit and credit card payments. We reserve the right to change the required method of payment at our discretion, irrespective of how any deposit or prior payment was made.

We may ask for a lower-than-normal deposit. Where this is the case, you will be notified at the time of booking of when the remainder of the deposit payment is due. You must pay the full balance by the balance due date notified to you (which is never less than 12 weeks before travel). Please check the dates your payments are due on your booking confirmation/ statement. If payments are not received on time, we will notify the principal(s) or supplier(s) who may cancel your booking and charge the cancellation fees set out in their Terms and Conditions and your deposit may be retained. We will also apply our service fee for cancellation. Please note that these charges may be greater than the sums collected (particularly when a lower-than-normal deposit is charged) in which case we will seek to recover from you any monies due.

Once you receive your booking confirmation the price of your charter will not be increased unless that there is a requirement by law to charge a Government tax or levy introduced or changed after your booking is made. This does not apply to errors or omissions. However, we reserve the right to amend prices at any time prior to booking.

Whilst we make every effort to ensure the accuracy of the pricing information provided, regrettably errors may occasionally occur. When we become aware of any such error, we will endeavour to notify you at the time of booking (if we are then aware of the mistake) or as soon as reasonably possible. If a booking is already in place, you will have the choice to continue with the chosen charter at the corrected price or amend to a different charter, subject to availability. We reserve the right to cancel the booking with the principal(s) or supplier(s) if you do not wish to accept the price that applies to your charter or any quoted alternatives.

TOURIST TAX

Some destinations charge a tourist tax which applies to all tourists and we will try to inform you of this wherever possible and to the best of our knowledge. However, these charges depend entirely on the local authorities in that country and therefore may be introduced without our prior knowledge and are subject to changes beyond our control. The tourist tax will be in addition to the charter price.

SECURITY DEPOSITS

By completing the booking form you confirm you will provide the relevant security deposit to the principal(s) or other supplier(s). The amount of the security deposit is shown separately on your booking confirmation statement.

CANCELLATION

Any instruction to cancel must be sent to us in writing either by email to contact@island-sailing.com or by post to Cancellations, Island Sailing. 86-90 Paul Street, London, EC2A 4NE, England. If you cancel your booking the principal(s) or supplier(s) will charge the cancellation charge shown in their Terms and Conditions (which may be 100% of the cost of the charter arrangements) and you must pay us the cancellation fee of £100 per charter. The cancellation of your yacht charter may not take effect until we have received your written instruction and any monies due as a result of your intended cancellation.

Please bear in mind that it could take us up to two clear working days to communicate any intention to cancel to the principal(s) or supplier(s) therefore please take this into account when calculating your cancellation costs. Administration fees and service charges are non- refundable.

AMENDMENTS

We are happy to assist with any amendment to your yacht charter that you may wish to make and where changes are permitted by the principal(s) or supplier(s). However, we cannot guarantee that such requests will be met. We may ask for your instruction and agreement in writing. We will charge an amendment fee of £100 per amendment. This will be charged in addition to any changes in charter price, costs or fees applicable that are applied by the principal(s) or supplier(s).

It is not possible to refund individuals within your party or where the amendment or cancellation is because the number of persons within their party is less than that required for the charter booking. If you wish to make an amendment to the number of people within your party after the initial booking, so long as the total party remains within the per person minimum/maximum requirement for the yacht chartered we can make such requests to the principal(s) or other supplier(s). An amendment fee may apply. It may not be possible to change all the names on your booking and in most cases the Charterer on the original booking must remain.

We cannot pay any compensation, reimburse expenses, damages, costs or cover losses for any amount or otherwise accept responsibility if, as a result of circumstances beyond our control which necessitates a change or cancellation of your charter after booking, or we, the owner/operators or suppliers, have informed you that they cannot supply your charter. No compensation will be payable if your charter is cancelled as a result of your failure to comply with any requirement of these terms and conditions and the terms and conditions of the principal(s) or supplier(s) (such as paying on time), or because of unavoidable and/or extraordinary circumstances beyond our control (listed below).

CHANGES OR CANCELLATION BY THE SUPPLIER

We will inform you as soon as reasonably possible if the principal(s) or other supplier(s) needs to make a significant change to your confirmed arrangements or to cancel them. We will also inform you in relation to any alternative arrangements offered by them (if any), you will need to let us know your choice within the time frame we stipulate but we accept no liability for any changes or cancellations made to your arrangements by the principal(s) or other supplier(s) under your contract with them.

UNAVOUDABLE AND EXTRAORDINARY CIRCUMSTANCES

Except where otherwise expressly stated in these Terms and Conditions, we cannot accept liability or pay any compensation where the performance of our contractual obligations, as agent is prevented or affected by or you otherwise suffer any damage, loss or expense as a result of unavoidable and/or extraordinary circumstances which will include, but are not limited to war or threat of war, riot, civil strife, terrorist activity, industrial dispute, unavoidable technical problems with transport, closure or congestion of airports, natural or nuclear disaster, fire, hurricanes, earthquakes, floods, epidemic, pandemic, government action, health risks, illness, terrorist activity, civil unrest, change to Foreign Office advice to advise against travel to destination, adverse weather conditions (actual or threatened) or similar events beyond our control.

INSURANCE

Many principal(s) or supplier(s) require you to take out travel insurance as a condition of booking with them. In any event, insurance is a vital part of any yacht charter booking so please ensure you take out adequate insurance at the time of booking. It is a condition of booking with us that you obtain travel insurance which includes cover against any COVID-19 issues or incidents which may affect or curtail your booking.

We strongly advise that you take out a policy of insurance in order to cover you and your party against the cost of cancellation by you; the cost of assistance (including repatriation and medical costs) in the event of accident, emergency or illness; as well as compensating you for permanent injury, death, delays, cancellation, curtailment, missed departure, personal liability, loss of baggage, money, personal possessions and other expenses, as well as ensuring you have cover for end supplier failure, force majeure events and any activities you have booked, including additional cover for sailing/yacht charter.

If you choose not to take adequate insurance cover, including in relation to COVID-19 and end supplier failure we will not be responsible to you for possible liabilities which may arise or for any costs you incur if you do not do this.

You are responsible for your independent travel arrangements to take up your charter and we accept no liability for any damages, expenses or cover losses of any description you may incur in regard to these. We will not be responsible for any curtailment of your yacht charter, missed transport arrangements, additional accommodation required, or other associated costs incurred by you. You must ensure you have travel insurance which covers these costs.

Please check your policy when you receive it and carry proof of insurance with you as you may be asked to produce this if reasonably requested including by us, or the principal(s) or supplier(s).

PASSPORTS, VISAS AND HEALTH

Your specific passport and visa requirements and other immigration and travel requirements and advice are your responsibility, and you should acquaint yourself and confirm these with the relevant government bodies, Embassies and/or Consulates. We cannot accept any responsibility if you cannot travel because you have not complied with any passport, visa, immigration or entry requirements. Please note that these requirements may change between booking and your charter. Most countries now require passports to be valid for at least 6 months after your return date. It is your responsibility to ensure that you keep up to date with the latest foreign travel advice as issued by the government. You may also be required to quarantine or self-isolate. Advice is updated on a regular basis and often at very short notice.

As with other activity-based activities, sailing and watersports activities contain an element of risk and participation in these activities is your decision.  It is your responsibility to ensure that you obtain proper and detailed medical advice prior to your charter and to check for the latest health requirements and recommendations for the relevant country/countries and any costs. Where you do not do so and either are not allowed to enter any country, we have no liability to you for any cost, loss or damage which you suffer nor will we refund you the cost of any unused portion of your charter arrangements. For those with existing medical problems, pregnant women and anyone who has recently visited other countries should check requirements with their doctor.

COMPLAINTS

As the contract(s) for your yacht charter is between you and the principal(s) or supplier(s), any queries or concerns relating to the yacht charter arrangements should be addressed to them. If you have a problem whilst on charter, this must be reported to the principal(s) or supplier(s) immediately. If you fail to follow this procedure, there will be less opportunity to investigate and rectify your complaint. The amount of compensation you may be entitled to may be reduced or you may not receive any at all depending upon the circumstances. If you wish to complain when you return home, please write to the principal(s) or supplier(s). If you require further details or information in order to contact the principal(s) or supplier(s) from us, please contact us. Island Sailing, Customer Service, 86-90 Paul Street, London, EC2A 4NE, England. Email: charter@island-sailing.com

PRIVACY AND COOKIES POLICY

Island Sailing understands and respects the importance of your privacy. This Privacy Policy explains what personal information we may collect from you, how we will look after that information, and how we may use your data. The Policy tells you about your privacy rights, and how the law protects you. The website uses cookies to distinguish you from other users. Some of these cookies are essential to make this site work properly, to allow you to make your yacht charter booking and to enable Island Sailing Limited to fulfil your purchase requests. Other types of cookie help us to provide you with a good experience when you browse our site, allow us to improve our site or the way we provide our service to customers. Our full Privacy and Cookies Policy can be found on our website here http://www.island-sailing.com/privacy-and-cookies-policy

SERVICE CHARGES

We will apply a non-refundable service charge for the services we provide as booking agent.

Cancellation fee: Principal's charge + £100 per charter

Amendments after booking has been confirmed: Principal's + £100 per amendment

Late Payment fee: Where late payments are permitted, 2% of the amount due.

ADDITIONAL SERVICES

Where we agree to provide additional booking services, for example transfer services to or from any such third party product or destination, our doing so offers no endorsement of the product or service we cannot accept responsibility for any of these services.

CORONAVIRUS (COVID-19)

The principal’s(s’) or supplier’s(s’) You, “The Charterer” will be entering into a contract with the principal(s) or other supplier(s) of the yacht charter(s) and their Terms and Conditions will apply to your booking and we advise you to read these carefully as they will contain important information about your booking, including any policies in regard to payment and cancellation.

You acknowledge that the COVID-19 pandemic has affected travel throughout the world. You acknowledge that laws, regulations and the principal(s)/suppliers(s) providing your yacht charter may require you to comply with various measures which have been introduced to manage the risk of COVID-19. These may include (without limitation) a requirement to undergo temperature checks, provide health information or certificates, wear personal protective equipment such as face-coverings and gloves and abide by social distancing requirements.

You acknowledge that certain principal(s)/suppliers(s), ports, airports, airlines, border control, government body, local authority or other third parties may require you to undertake certain health formalities, testing, assessment, provide documentation or satisfy other requirements aimed at managing the COVID-19 risk as a condition to you travelling, departing, entering or residing in a particular place. You also acknowledge that certain countries may impose quarantine or self-isolation measures upon travellers, whether in the place of destination or upon your return.

It is your responsibility to obtain details of these requirements ahead of your travel departure date and comply with and satisfy these requirements. We strongly recommend that you familiarise yourself with the advice from your national authority for overseas travel before departing.

If you fail to meet these requirements, or refuse to complete them, you may be denied boarding, exit, entry or access to some other facility or service including in relation to your yacht charter. We shall have no liability to you for any curtailment of your yacht charter, missed transport arrangements, additional accommodation required, refunds, compensation, expenses, damages or other associated costs incurred by you in relation to such matters or if you are unable to travel or make use of all or part of your booking because of these matters. You must ensure you have comprehensive travel insurance which cover the costs of such matters. The terms of this clause shall also apply to any other strains of Coronavirus and any other viruses, illnesses or health risks which may affect your booking. For the avoidance of doubt, if your charter is affected due to COVID-19 related issues no refunds will be made.

GENERAL TERMS AND CONDITIONS OF THE PRINCIPAL

Validity

GENERAL TERMS AND CONDITIONS OF THE PRINCIPAL

Validity

This Agreement becomes valid and binds the Owner, METATRON YACHTING M.C.P.Y and/or his Agents becomes valid and binds the Owner to his obligations hereinafter mentioned only on condition that the owner will actually receive the sums of the payments as indicated in the Booking Statement, in time. You will be asked to sign copies of the charter party at base for port authorities' procedures. A sample copy can be provided upon request.

Reservations and Payment Conditions

Your reservation order should be made in written form. Proper charter documentation according to the Greek authorities requires that the following personal data of each participant of the charter: First name, last name, date of birth, nationality, number of ID-Card or passport to be provided to the Owner and /or their operator GR Sailing. These personal data are stored in our server and will not be made available to any third parties. A deposit of 35% of the total charter price is required to confirm your booking. Payment of the deposit implies your acceptance of our terms and conditions. If the charter date is shorter than 30 days, the full amount of the charter fee is payable upon booking. In all cases, should the balance is not paid by due date, the Owner and his operator GRsailing reserves the right to cancel the booking without refund of the deposit. Any bank transfer costs that may occur have to be handled by the charterer.

Experience and Qualification

According to Greek legislation, two skippers must be on board for the safety of the crew and the boat. One of the skippers must have a sailing license or certificate that proves his skills. Don't forget to bring your original sailing license with you, it has to be presented to the Greek authorities to start the charter. If the second skipper does not have such a license he can make a written statutory declaration to attest his sailing skills. Documents required for the Greek authorities Before charter begins we need:  The charter contract in five copies signed by yourself. The skipper license (original) and a written statutory declaration of the 2nd skipper attesting his/her sailing skills. Crew list(name, date of birth, nationality, passport number, mobile No).

Travel Documents

All participants of the charter must have valid passports or ID-Cards (for EU members only) and valid visas where required. Passengers will not be permitted to sail without proper documentation. No refund of the charter fee will be given to any passenger failing to bring such documentation.

Embarkation / Disembarkation

In general, yacht charter commence and end on Saturday: Embarkation and Check-in at 5:00 PM. The yacht must return the previous evening latest 19:00h. Disembarkation at 9:00 AM. On check-in an inventory list of the boat will be given to you check and agree. A person on site will be happy to explain the essential elements for the proper functioning of the sailboat. Feel free to ask questions you think appropriate for the handling of your boat. After return of the yacht we will inspect together the whole boat which must be left clean, in good working condition and with completely filled fuel and water tanks.

Deposit

A refundable security deposit is required on embarkation and must be paid in cash or by credit card (VISA or MASTERCARD).This deposit is refunded on return of the boat in case of no accident or damage. The security deposit varies according yacht size and will be between 1000 and 3000 euros.

Cancellation policy

• Bookings cancelled up to 91 days prior to embarkation, full refund of the total charter fee paid minus 200 € administration fee.

• Bookings cancelled between 90 & 61 days prior to embarkation, 30% of the total Charter fee is charged.

• Bookings cancelled between 60 & 31 days prior to embarkation, 50% of the total charter fee is charged.

• Bookings cancelled less than 30 days prior to embarkation, 100% of total charter fee is charged,

• In the case that the yacht is chartered again, under the same conditions, then full refund of the received amount is applicable minus 200 € administration fee. In case that the new charter fee is lower than the former, a charge of the amount equal to the fees’ difference is applicable.

• Instead of cancellation, a charter reschedule can be accepted (in the same season) only when notification is given at least 60 days before embarkation and according to booking availability strictly. In case the charter fee is different, the difference is charged to the client. Charter reschedule requests that are made less than 60 days prior to embarkation will not be accepted and normal cancellation policy will be applied.

• For cancelation or reschedule 200 € administration fee will be applied.

• In the event of official government restrictions announced in the host or originating country that affect the dates of charter, a reschedule (in the same season) will be arrange free of charge. In the event that a reschedule that suits the clients’ needs is not possible, a credit note valid for 18 months will be issued to charter a yacht from our company. The clients are responsible for communicating their travel restrictions in a timely manner. Any delays or no-shows will be treated as a normal cancellation and the normal cancellation policy will apply.

Complaints

In the unlikely event that you have any reason to complain or experience any problems, you must immediately inform the office of the operator GR Sailing, Lefkas, F. Panagou 10, Greece. We cannot accept any complaints that were not reported during the charter.

Insurance

According to Greek law, all boats are fully insured (liability insurance). You are covered for damages to other boats caused by you and the passengers. You are covered for damage to your own boat and crew. This insurance also covers pollution caused. According to the insurance all the yacht have a tracking system.

Additional charges

According to the base and the type of boat, additional charges like end cleaning, linen, outboard motor etc. may be included or not. In this case we will inform you about these extra costs which will be included in the booking statement.

Agents

The agents act in good faith on behalf of both owner, operator and Charterer, but contract as Agents only and in no way incur any liability for any acts, matters or things done, committed, omitted or suffered by either party, except for the responsibilities provided by the pertinent legislation of Greece.

Arbitration of Disputes

In the event of any dispute arising between the parties hereto with respect to this Agreement or anything herein contained the same shall be referred to two Arbitrators in Greece one to be appointed by each party, whose decision shall be final or to an Umpire to be appointed by such Arbitrators, if and when they shall disagree, the decision in such event of the Umpire to be final.

CORONAVIRUS (COVID-19) POLICY

For those customers who have paid in full, as per the payment schedule on their booking statement, should the owner or their operator be unable to operate your charter at the departure destination due to government restrictions relating to COVID-19 (restrictions shall mean closed borders, official travel ban or obligatory quarantine) or, if you are unable to travel to your departure destination due to government travel restrictions relating to COVID-19 the following options apply:  

1. You can reschedule without a fee for alternative dates within 12 months of the original charter start date in 2021/2022 subject to yacht availability from the same owner or operator. Your payment will be transferred to the re-scheduled booking.

2. If you haven’t decided on your dates to reschedule, you will receive a credit for the amount paid which you can use towards a future charter for departure within 12 months of the original charter start date in 2021/2022 subject to yacht availability from the same owner or operator.

3. When rescheduling, new dates will be subject to current pricing at that time. You will have to pay the difference if the booking is more expensive and there will not be a refund if the booking is less expensive.

For the avoidance of doubt, if your charter is affected due to COVID-19 related issues no refunds will be made. Please only proceed in making a booking if you are willing to accept the options for re-schedule within the timescales stated above.

The following cases are not considered Covid-19 restrictions and the normal cancellation policy will apply:

1. Clients’ unwillingness to follow official guidelines and procedures for entry to or exit from the charter destination or unwillingness to undertake any mandatory Covid-19 test to enter the country.

2. Clients’ general uncertainty regarding travelling.

3. Changes to Clients’ independent travel arrangements including changes or cancellation of flights, crossings, transfers.

In case of cancellation due to diagnosis of COVID 19 before embarkation, no vouchers or refund will be offered. The general cancellation policy will be valid in this case.